Booking terms & conditions
Once a date has been agreed for your function a non-refundable deposit of £50 is required to confirm your booking which needs to be paid within two weeks. If the deposit is not received, your booking will be removed from the diary and the date may be offered to someone else. Unfortunately dates cannot be held for more than two weeks without a deposit being paid.
Any balance due is payable eight weeks before your event or earlier if you choose to do so. If the balance is not paid on time your booking may be removed from the diary.
Any monies already paid will not be refunded should you decide to cancel your booking.
You are required to provide up to date contact information including an alternative telephone number and email address if possible. This is to allow us to contact you to confirm arrangements including numbers expected and access on the day. If we are unable to contact you and you have not fully paid for your event then we will assume that you no longer require the booking and it will be cancelled. Please remember to inform us if you change your mobile telephone number.
You are required to provide a guest list with surnames, (in alphabetical order if possible) which you may bring with you on the day to allow security staff to carry out checks as people arrive.
Due to the large size of the venue (capacity 250) we are only able to accept bookings on Friday or Saturday evenings for numbers over 100. Sundays and other days of the week are excluded from this and numbers can be flexible, with charges reduced.
We are able to provide a reasonably priced buffet but should you prefer to bring your own buffet style catering there is no additional charge however this would need to be placed in the pool room area for safety reasons. As there are now specific guidelines regarding the presence of food allergens we must ask you to take responsibility for informing your guests of any allergens that may be present in any buffet which you provide. There are two trestle tables which are available for you to use, you will need to provide your own tablecloths, disposable plates and serviettes. We expect you to clear any food waste throughout the evening and will provide bin liners for you to use. We will also dispose of any rubbish for you. This does not apply if we have provided a buffet for you ourselves.
Unfortunately we are unable to accommodate hot food on the premises and there are no preparation or kitchen facilities available.
Only food and drink provided by ourselves is permitted to be consumed on the premises unless you are providing your own buffet by prior arrangement.
We can recommend the services of a DJ if required, you will deal directly with them or you may organise your own DJ providing he has the appropriate indemnity insurance.
Please ensure your DJ clears any equipment from the club at the end of the evening and advise them that the Bar Supervisor will confirm the time for last orders and music cessation.
A smoking area is provided at the rear of the club, it is not permitted outside the front of the premises on the pavement.
Any drinks in either bottles or glasses are not permitted to be taken outside the front of the premises.
To prevent any damage to the venue limited decorations are permitted; balloons, flowers and banners are fine.
Helium balloon canisters must be removed from the premises by yourselves as we are unable to dispose of them. We don’t allow anything at all to be placed on the walls, but you may affix banners to the bar and poster frames with blu tack only. No sellotape or pins are permitted.
Party poppers, silly string, confetti, confetti balloons and table glitter shapes are not permitted. If you wish to use any of these we will charge an additional £30 to cover the extra cleaning.
Please note that we do not allow tea lights or candles to be used anywhere in the club.
We are unable to accommodate slush puppy, popcorn or candy floss machines, chocolate fountains, pinata’s or similar. Bouncy castle’s, ball pits and children’s toys are not permitted for Health and Safety reasons.
Alcohol and drugs:
We operate a zero tolerance policy with relation to either the taking of or dealing of drugs. Anyone who appears to be under the influence of either drugs or excessive alcohol consumption will be denied access to the venue or ejected from the premises. Door staff will be carrying out bag searches and checks as they deem necessary. No search, no entry may apply.
For Health and Safety reasons please refrain from removing footwear whilst on the dance floor, and no drinks in either glasses or bottles are permitted on the dance floor.
We operate a system called Challenge 25: this means bar staff and door supervisors will ask for photographic proof of ID from anyone who appears to be under the age of 25 years of age. Please ensure you let your guests know that they will be required to provide acceptable ID in the form of either a passport or driving licence to prove that they are over 18 years of age.
Any persons not able to prove their age will not be permitted to purchase or consume alcohol on the premises.
Anyone under the age of 18 years of age who attempts to purchase or consume alcohol on the premises will be asked to leave. Any adult that purchases alcohol on behalf of someone under the age of 18 will also be asked to leave the premises.
We do cater for 21st Birthday celebrations however an additional refundable deposit of £50 is required which will be re-imbursed at the end of the evening provided no damage has been sustained to the premises.
Unfortunately we are unable to cater for 18th birthdays, christenings or children’s parties.
Children are permitted to attend private functions but we are obliged to limit numbers for Health and Safety reasons as it is an adult environment. We will discuss this with you at the time of booking. If children do attend please ensure they are supervised at all times as this is an adult environment.
Please be advised that we don’t have any cloakroom facilities available, and therefore cannot be held liable for any items lost or stolen whilst attending the venue.
If any alcoholic gifts are received the door staff will store these safely for you to collect at the end of the evening as they are not to be opened on the premises.
If you have any queries please call the Events Manager on 07717 748491